Conference & Event Services (C.E.S.)
Event Operations Specialist & Intern June 2009 to Present
Seattle University, Conference & Event Services
Seattle University, Conference & Event Services
- Manage 21 part time student employees by directing work flow, shift scheduling and following through with disciplinary actions.
- Provide cradle to grave logistical support to campus event planners.
- Oversee the daily operational support for all events on campus, including but not limited to vendor selection and contract arrangements, review of event work orders, and inventory management.
- Coordination of regional summit for Association of Collegiate Conference and Event Directors - International (ACCED-I) Region 1
HIGHLIGHTED EVENT EXPERIENCE
Illuminating the Holidays
[December 2010]
With the holidays around the corner, students at Seattle University wanted to create a new tradition centered around community and bringing a sense of family to a busy campus in the holiday season.
Responsibilities Included:
[December 2010]
With the holidays around the corner, students at Seattle University wanted to create a new tradition centered around community and bringing a sense of family to a busy campus in the holiday season.
Responsibilities Included:
- Coordinated sound checks of performers and speakers as well as facilities event role.
- Coordinated load in and load out for all equipment
- On-site implementation of event.
Fall Welcome Week &
Freshmen Summer/Fall Orientation Activities
[March 2010 to September 2010]
Summer Orientation required building a temporary, 16,800 square foot event space in our university's parking lot to host 3 freshman summer sessions. Fall Orientation involved building a larger, 20,000 square foot event space in our university’s parking lot to host 5 annual events with between 900 and 2,000 attendees at each event.
Responsibilities Included:
Freshmen Summer/Fall Orientation Activities
[March 2010 to September 2010]
Summer Orientation required building a temporary, 16,800 square foot event space in our university's parking lot to host 3 freshman summer sessions. Fall Orientation involved building a larger, 20,000 square foot event space in our university’s parking lot to host 5 annual events with between 900 and 2,000 attendees at each event.
Responsibilities Included:
- Vendor selection and communication to provide the structure, event equipment, technology needs and peripherals
- Scheduled and managed physical setup and tear down of all event equipment within the structure
- Communicated deadlines and important dates to clients
- Coordinated client walk through, sound check, day-of support and troubleshooting as well as post-event follow up.
Commencement Weekend Ceremonies
[September 2009 to June 2010]
These events included our annual commencement brunch for graduates and their families as well as the formal commencement ceremony at a local venue.
Responsibilities Included:
[September 2009 to June 2010]
These events included our annual commencement brunch for graduates and their families as well as the formal commencement ceremony at a local venue.
Responsibilities Included:
- Assisted in vendor selection and communication to provide the event equipment, technology needs and peripherals
- Scheduled and managed physical setup and tear down of all event equipment at brunch
- Communicated deadlines and important dates to clients
- Coordinated day-of/before load in and sound check times for university executive VIP’s
